From elle at unchi.org Thu May 7 23:44:23 2026 From: elle at unchi.org (Ellen Keyne Seebacher) Date: Thu, 7 May 2026 23:44:23 -0400 Subject: [Gysa-team] GYSA logistics (and publicity) time :) Message-ID: (This list is me, Tim, Diana, and John D. It's easier to keep track of planning this way, and people can get onto or off the list as needed.) ----- Over the past week I've sent Sawyer Hill the primer (new this year), the flyering email, and the "online publicity" email. Last should be logistics email, but here's where I give up, because: * We're entering the phase of GYSA planning where I am trying /very hard/ not to look at the 10-day weather forecast, because it'll just change again but OMG it's going to rain.... * All three of my kids will be home soon for my birthday (Tuesday). Quinn's birthday and Mother's Day will take up our final weekend. On top of that, each kid has a major college thing coming up: Quinn is finishing his senior paper now and graduating the week after GYSA;?Emily is working on incompletes so she can officially come off medical leave; and?Halley has to decide on a new college ASAP since Hampshire closed abruptly. :( * So between all that and doing a deep-clean on our basement this week, I seriously overdid it both mentally and physically, and wound up in urgent care yesterday with a doctor administering an EKG and consulting my cardiologist. So I need y'all to take over all the non-publicity tasks to reduce my mental load. Also, pitching in occasionally on specific publicity items (I'm marking them in yellow on the spreadsheet as I go) would be helpful. Here's the logistics details still to handle: *Essential* _Signage:_ ? ? I would dearly love someone to become The Person Responsible for locating, updating, and placing all our GYSA signage, including any sidewalk chalk. (Ideally, this person would do this every year, but even if they can just commit to one year that's a help.) Then we'll need at least one more volunteer to collect signage after the event and put it away. _Planning for bad weather:_ ? ? I talked to Ross about bringing and setting up the large canopy we've used in Mosaic's north field. Tim and I will have our usual large canopy at the south end of Mosaic. If anyone else plans to deploy one or more canopies this year, I would like them to let the team know size and location(s) ASAP. ? ? (I never again want to rely /solely/ on canopies given what happened two years ago, so in case downpours look even a little likely, I reserved the Mosaic CH all day as a backup location -- I realize most Camelot folks will probably not want to haul stuff down here, but y'all could use a fallback plan too. :}) *Very important* _Traffic management:_ ? ? We should solicit Brute Squad members from each neighborhood to fend off early birds, help the legitimate early rush find parking spaces (lining them up along Village Court/Lane), and direct visitors to starting places at each end. *Important* _Photographers:_ ? ? If the weather cooperates, let's get a volunteer or two to wander around? a bit to get some new publicity photos. (Let them know the quality of most smartphone photos is absolutely fine for this.) I use photos from a wide variety of years in our ads, but new ones are ALWAYS helpful. Nice to have _Disposal crew:_ ? ? If we can, let's coordinate a couple of folks in each community willing to gather up at least some leftovers for drop-off at Fresh Start Furniture Bank, Goodwill, or other appropriate charities. Clean, dry leftover clothing can go to the Berlin thrift shop. Since my household has been doing a lot of book drop-off runs (to bookstores and Little Free Libraries), clean books in reasonable quantities can go to us. Thanks, all. Ellen -------------- next part -------------- An HTML attachment was scrubbed... URL: