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<p>(This list is me, Tim, Diana, and John D. It's easier to keep
track of planning this way, and people can get onto or off the
list as needed.)</p>
<p><br>
</p>
<p>-----</p>
<p>Over the past week I've sent Sawyer Hill the primer (new this
year), the flyering email, and the "online publicity" email.</p>
<p>Last should be logistics email, but here's where I give up,
because:</p>
<ul>
<li>We're entering the phase of GYSA planning where I am trying <i>very
hard</i> not to look at the 10-day weather forecast, because
it'll just change again but OMG it's going to rain....</li>
<li>All three of my kids will be home soon for my birthday
(Tuesday). Quinn's birthday and Mother's Day will take up our
final weekend. On top of that, each kid has a major college
thing coming up: Quinn is finishing his senior paper now and
graduating the week after GYSA; Emily is working on incompletes
so she can officially come off medical leave; and Halley has to
decide on a new college ASAP since Hampshire closed abruptly. :(</li>
<li>So between all that and doing a deep-clean on our basement
this week, I seriously overdid it both mentally and physically,
and wound up in urgent care yesterday with a doctor
administering an EKG and consulting my cardiologist.</li>
</ul>
<p><br>
</p>
<p>So I need y'all to take over all the non-publicity tasks to
reduce my mental load. Also, pitching in occasionally on specific
publicity items (I'm marking them in yellow on the spreadsheet as
I go) would be helpful.</p>
<p><br>
</p>
<p>Here's the logistics details still to handle:</p>
<p><br>
</p>
<p><b>Essential</b><br>
<br>
<u>Signage:</u><br>
I would dearly love someone to become The Person Responsible
for locating, updating, and placing all our GYSA signage,
including any sidewalk chalk. (Ideally, this person would do this
every year, but even if they can just commit to one year that's a
help.) Then we'll need at least one more volunteer to collect
signage after the event and put it away.
</p>
<p><u>Planning for bad weather:</u><br>
I talked to Ross about bringing and setting up the large
canopy we've used in Mosaic's north field. Tim and I will have our
usual large canopy at the south end of Mosaic. If anyone else
plans to deploy one or more canopies this year, I would like them
to let the team know size and location(s) ASAP.<br>
(I never again want to rely <i>solely</i> on canopies given
what happened two years ago, so in case downpours look even a
little likely, I reserved the Mosaic CH all day as a backup
location -- I realize most Camelot folks will probably not want to
haul stuff down here, but y'all could use a fallback plan too. :})<br>
<br>
<b>Very important</b><br>
<br>
<u>Traffic management:</u><br>
We should solicit Brute Squad members from each neighborhood
to fend off early birds, help the legitimate early rush find
parking spaces (lining them up along Village Court/Lane), and
direct visitors to starting places at each end.</p>
<p><br>
<b>Important</b></p>
<p><u>Photographers:</u><br>
If the weather cooperates, let's get a volunteer or two to
wander around a bit to get some new publicity photos. (Let them
know the quality of most smartphone photos is absolutely fine for
this.) I use photos from a wide variety of years in our ads, but
new ones are ALWAYS helpful.
Nice to have<br>
<br>
<u>Disposal crew:</u><br>
If we can, let's coordinate a couple of folks in each
community willing to gather up at least some leftovers for
drop-off at Fresh Start Furniture Bank, Goodwill, or other
appropriate charities. Clean, dry leftover clothing can go to the
Berlin thrift shop. Since my household has been doing a lot of
book drop-off runs (to bookstores and Little Free Libraries),
clean books in reasonable quantities can go to us.
</p>
<p><br>
</p>
<p><br>
</p>
<p>Thanks, all.</p>
<p><br>
</p>
<p>Ellen</p>
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