[Gysa-team] GYSA logistics (and publicity) time :)

[Ellen Keyne Seebacher]

(This list is me, Tim, Diana, and John D. It's easier to keep track of 
planning this way, and people can get onto or off the list as needed.)


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Over the past week I've sent Sawyer Hill the primer (new this year), the 
flyering email, and the "online publicity" email.

Last should be logistics email, but here's where I give up, because:

  * We're entering the phase of GYSA planning where I am trying /very
    hard/ not to look at the 10-day weather forecast, because it'll just
    change again but OMG it's going to rain....
  * All three of my kids will be home soon for my birthday (Tuesday).
    Quinn's birthday and Mother's Day will take up our final weekend. On
    top of that, each kid has a major college thing coming up: Quinn is
    finishing his senior paper now and graduating the week after
    GYSA; Emily is working on incompletes so she can officially come off
    medical leave; and Halley has to decide on a new college ASAP since
    Hampshire closed abruptly. :(
  * So between all that and doing a deep-clean on our basement this
    week, I seriously overdid it both mentally and physically, and wound
    up in urgent care yesterday with a doctor administering an EKG and
    consulting my cardiologist.


So I need y'all to take over all the non-publicity tasks to reduce my 
mental load. Also, pitching in occasionally on specific publicity items 
(I'm marking them in yellow on the spreadsheet as I go) would be helpful.


Here's the logistics details still to handle:


*Essential*

_Signage:_
     I would dearly love someone to become The Person Responsible for 
locating, updating, and placing all our GYSA signage, including any 
sidewalk chalk. (Ideally, this person would do this every year, but even 
if they can just commit to one year that's a help.) Then we'll need at 
least one more volunteer to collect signage after the event and put it 
away.



_Planning for bad weather:_
     I talked to Ross about bringing and setting up the large canopy 
we've used in Mosaic's north field. Tim and I will have our usual large 
canopy at the south end of Mosaic. If anyone else plans to deploy one or 
more canopies this year, I would like them to let the team know size and 
location(s) ASAP.
     (I never again want to rely /solely/ on canopies given what 
happened two years ago, so in case downpours look even a little likely, 
I reserved the Mosaic CH all day as a backup location -- I realize most 
Camelot folks will probably not want to haul stuff down here, but y'all 
could use a fallback plan too. :})

*Very important*

_Traffic management:_
     We should solicit Brute Squad members from each neighborhood to 
fend off early birds, help the legitimate early rush find parking spaces 
(lining them up along Village Court/Lane), and direct visitors to 
starting places at each end.


*Important*

_Photographers:_
     If the weather cooperates, let's get a volunteer or two to wander 
around  a bit to get some new publicity photos. (Let them know the 
quality of most smartphone photos is absolutely fine for this.) I use 
photos from a wide variety of years in our ads, but new ones are ALWAYS 
helpful.

Nice to have

_Disposal crew:_
     If we can, let's coordinate a couple of folks in each community 
willing to gather up at least some leftovers for drop-off at Fresh Start 
Furniture Bank, Goodwill, or other appropriate charities. Clean, dry 
leftover clothing can go to the Berlin thrift shop. Since my household 
has been doing a lot of book drop-off runs (to bookstores and Little 
Free Libraries), clean books in reasonable quantities can go to us.








Thanks, all.


Ellen
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